International registrants should be particularly aware and careful about visa requirements, and should plan their travel well in advance.
Do you need a visa?
Nationals of many countries, including those of the European Union, the United States of America, Australia, Brazil, Canada, Israel, Japan, Malaysia, New Zealand, South Korea and Switzerland, do NOT require a visa for business travel to Germany for three months or less. Nationals from various other countries, such as China, India, and South Africa do require a visa. The German Ministry of Foreign Affairs website has official information whether you need a visa and how to obtain one if you plan to travel to Germany.
If your government requires proof of international medical insurance for the period of your stay in Germany, most insurance companies will offer such coverage at a reasonable premium. Please check with your local insurance company to be sure.
Requesting a Visa Support Letter
If you do require a visa, in some cases you may also need a visa support letter. During registration for MobileHCI09 you can tick a box to request a visa support letter. The visa support letter will be sent to you after you completed registration and after we have received your payment. Please be aware that visa support letters will state only the following facts:
- Conference title, dates and location
- Passport name of the requester
- That the requester has paid the required registration fee in full
- The title of the accepted submission of the requester, if any
Please allow up to 3 weeks for the receipt of the visa support letter. Please bear in mind that the visa application procedure may last up to two months in case further research is required! Please also note that ACM does not issue formal “letters of invitation” to any of its conferences.